The most valuable resource to any company is its employees. It is therefore critical to have a viable and proven method to keep timesheet accuracy. The Timesheet app acts as a time tracker and timekeeper and can even automate the 'actual' time your resources spend on jobs and tasks. It is fully featured yet flexible enough to be used as a basic time tracker allowing manual submission of timesheets to occur at the end of each day, week or month from each user or it can completely automate your timekeeper activities through its built in online timer. The resulting data is viewable by employee, by team or by department. It's ability to support your self-service users means you can invite your contractors or other hired in external resources to join you on your timesheet solution and submit their timesheets to you as well. Timesheets for each period are owned and edited through manual entries or through automated entries by each assigned user. When they are happy that their timesheet accurately reflects their billable and non billable activities in that 'period' they then submit them into your defined timesheet approvals process. This means your line managers or departmental heads can see timesheet submissions as they are made and reject or approve them before they are eventually accepted by your business. From there the data is available to help you with payroll as it naturally acts as a payroll hours calculator. Of course, each time the status of a timesheet is changed we send out immediate email notifications of the changes to the affected users. Your business may use our process automation builder to simply define your own notifications and approvals process. It is drag and drop and very easy to use! The Timesheet application is simple to use, but powerful as a whole. It's capabilities include;
Trivaeo has engineered and designed the Timesheet App to work effectively as an easy to use Time Tracker for users and employees but also to be robust and granular enough to provide a business all the data it needs to be accurate and efficient. The immediate integration to other elements of the solution suite like eHuman Resources, Project Management and Resource Management means no matter how your business consumes Trivaeo Cloud Services business applications that the app is still absolutely relevant and usable. You business may start without Project Management or Resource Management and the Timesheet App still works beautifully. As you add additional functionality with eHuman Resources, Projects or Resources then additional functionality and time saving measures are instantly available to your users. Your business doesn't have to integrate or link anything at all. It just works, straight away, no fuss, no hassle.
The Timesheet App is robust, feature rich, easy to use and intuitive in day to day use. It is designed to be fun to use, encouraging your employee time tracking validity over time. Your employees readily use it as a time tracker, timekeeper, timer and enjoy their own visibility and oversight of the figures your business will use as their payroll hours calculator.
It's ability to automatically log the time card even down to the minute level saves them a lot of time and guesswork and gives your business opportunities to leverage time and materials based contracts with your customers as you will have demonstrable tools that showcase how a modern business uses a time tracker to be genuine and honest with the billable hours worked.
Opening up the timesheet app to 3rd party external users like contractors means that your business can treat external or casual resources as employees from a timekeeper perspective.
Most of all it provides your business with a complete framework for managing an accurate payroll, providing evidence with full audit trails of time worked and recorded on each time card. The ability to link timesheet submissions directly to assigned jobs from the optional Resource Manager app or project tasks from the optional Project Management App saves time, reduces errors and maps the work time of your staff to your revenue generating activities.
Your business can use this timesheet app as aggressively or as passively as you like. You define your own working 'best-practices' and can allow your employees to submit timesheets for each week, day, month or other period. If using automation like the 'timer' to record working time for your employees then they are able to run multiple timers at the same time, spreading their working day over multiple clients at a time; with their timekeeping perfectly accurate throughout.
We have teams of accountants that use this timesheet app to record their billable hours completing tax returns. We have building and construction companies that accept timesheets from casual labourers who submit a timesheet at the end of each working day with details of their work done during the day fully described. The approvals and notifications process means everyone knows the status of each timesheet all the time.
Employees actually enjoy using their time log and being able to see their working hours and history completely.
Timesheet Manager is a fundamental component of the wider eHuman Resources application suite. It may be purchased and activated stand alone or comes anyway with a full eHuman Resources user license. You should strongly consider purchasing eHuman Resources if you will use any of the other sub-applications or capabilities like setting objectives, 360 degree reviews, holiday management, expense claim management and so on.