Business Applications Suite

Asset Management

Intuitive and easy to use Asset Management System that supports a wide range of use cases

Functionality

Trivaeo Asset Management is a relatively small yet powerful application that enables your business to keep an asset inventory up to date.  Whilst fully keeping accurate records of your inventory and assets it also tracks key lifecycle values like purchase dates, costs, value (now), support status and offers the ability for your business to record full details of when the asset was last checked and by whom.  

It ships with a free companion application that allows your field team to visit the asset in situ and using a simple QR Code scanner on their device to pull up the asset and quickly record details of the health check.  Items that need attention will automatically trigger your approvals and helpdesk systems to bring attention to repair or fix at the press of a single button.

Features

  • Automated Net Present Value (NPV)
  • Owners of each asset can be different to the user of each item
  • Assets can be 'parents' to other assets so the inventory of multiple items can be managed easily
  • Store maintenance, care and support documents directly with each asset
  • Handy QR Code enabled companion application for iPhone or Android
  • Keep photos of the items in the registry (very useful in cases of loss or theft!)
  • Record health-check and status-visits instantly with ability to trigger helpdesk or approvals processes as desired
  • Auto-repeating 'next-check' date and maintenance checking reminders
  • Manage availability for loan

Benefits

  • Can be used by all employees, not just specialists
  • QR Codes ensure your engineers record visits to the right assets - no mistakes possible!
  • See your total asset and inventory pool 'worth' at a glance
  • Master and Sub Items make assets within assets possible
  • Keeping documentation directly with the main asset record saves time and money when things go wrong and something needs fixing
  • Automating the records associated with health-checks and visits reduces your reporting burden
  • Reporting and real-time widgets keep your business appraised of total assets, by category, by manufacturer, current status and a complete QR Code listing of all assets for quick-tagging
Trivaeo Asset Management is one of those remarkable application suites that potentially fulfils a huge range of use-case scenarios.  It can be used by a company to keep a registry of all computing equipment on loan to employees during their tenure allowing you to record their return on the end of the employment. It could be used by a housing association to track and keep maintenance records and certifications on all the boilers they are responsible for versus all their tenants. It could be used by a warehouse manager to keep easy records of inventory in rows/shelves throughout the warehouse. It could be used to record details of soft assets or hard assets too.  

The handy (and free!) companion mobile application means your team can easily scan any asset they are visiting off site so they know they are recording their visit on the correct one!  Imagine a block of flats with 22 apartments in it.  How easy would it be for an engineer to record a gas certification on the wrong boiler?  Mistakes like this are impossible when you tag your assets using our QR Code functionality.
Introduction to Trivaeo Asset Management

What is Asset Management used for?

Asset Management supports a huge variety of use case scenarios

This is one of our applications which really can wear 1000 hats at a time.  It can be used for internal as well as external asset management or even for simple tasks like keeping your inventory of 'things you own' carefully recorded and documented; and anything in between!  Other use cases may include;

  • Recording the relationship between a big asset and all the smaller assets that make up that item. For example, A PC is a single 'thing' but it is made up of a power-supply, a graphics card, a motherboard, memory, hard-disk drives, CD-ROM etc.  Each of these sub-items can also be tracked and documented
  • Maintaining an inventory of assets that are available for loan, so you know who is currently loaning it.  How about running your hire company assets easily this way?  When you set an owner the user can be anyone in your CRM system; either internally or externally
  • Keep and maintain very accurate and granular details of each asset, how much it is worth, its location, and its status
  • Keep detailed records on maintenance and health-check visits which is especially useful if you have a legal liability to maintain assets on behalf of 3rd parties
  • Easily elevate a health-check to a support call to your maintenance or engineering team to repair an asset before it breaks completely
  • Be automatically notified when an asset is due its next health or status check
  • Trigger alerts or even sign-offs and approvals for work to repair or mend damaged assets
  • In all it provides instant top-down views of everything you and your business owns, where it is, who has it, what it's worth, it's residual value, it's warranty status and so much more

The Mobile Companion application gives your employees direct access to the asset management system on the road too, so all they have to do when they arrive on site is point their phone at your asset and the application takes them straight to it. There they can instantly review the audit trail of visits and any notes on the asset itself.

You can store critical warranty information, documentation, images and more with each asset so your engineers don't spend hours trying to find the user-guide or the manual or even the service manual.  Everything instantly available at their fingertips will save your business a lot of time.

As an Asset Management System, it easily provides any business with an asset management process that works well for fixed or dynamic assets without the complexities of EAM (Enterprise Asset Management). It also provides simple financial asset management by showing net present values of assets whos value decreases over time but without requiring users to be financial asset managers!

Main areas of focus

Trivaeo Asset Management - Highlights

  • Intelligent Unification
    All assets are directly related to your CRM system, your customers, contacts, suppliers and more. It is also linked to task management, calendars, notifications and alerts! It also directly links with Documents and document collaboration.  If you business hasn't enabled any of these other applications, then don't worry, it still works right away!
  • Automated Net Present Value
    If you know how much something cost when you bought it and you know how longs its due to last then you can determine the value (net present value). Don't worry, our solution does that for your entire inventory automatically!
  • Nested Documentation
    Keep an entire document library with each asset so if your team needs detailed information it's right there, at hand, right now
  • Full Audit Trails
    Know everything about your assets, when and where you bought them, what they were and are now worth, their location, their user, the loan status, the purchase order numbers, warranty dates, next maintenance due, expected life and add as many notes and images as you like
Hassle Free
  • Increase Productivity
    Be alerted and notified if something requires attention.  Set automated monthly, daily, weekly health-checks and even create helpdesk tickets if something needs attention. Then use alerts and notification or even tasks to make sure the jobs get done on time.
  • Full Item History
    For each item a fully auditable record of changes plus all maintenance visits or other checks are recorded automatically.  This becomes 'childs-play' with the companion mobile asset management application too
  • LIve Dashboard
    Real-Time widgets keep track of the assets by their category and asset numbers by category as well as the combined total value of all assets held and recorded.
  • Companion Mobile Application
    The companion mobile application puts the power of asset management directly in the hands of your mobile workforce. Simply attach the automatically created 'Quick Response' (QR) Code directly to the asset and a simple scan from an Apple or Android device will show the engineer the correct item from your asset pool. From there they can easily record its status and even trigger remedial action for maintenance, update, upgrade etc. This ties straight into your approvals and heldpesk processes too if you have those enabled.
Trivaeo Asset Management is a simple to use yet powerfully effective software solution to an area which is a challenge to most small or medium sized businesses. Of course its possible to maintain a list of assets owned in a spreadsheet, but sharing that information and keeping it up to date is almost impossible, especially if the assets recorded are spread all over the place. It's even worse if your business operates from multiple locations. Our Asset Management application is not a simple list mechanism. It makes your inventory dynamic and able to be interacted with either by your resources or by your automation. Inducing notifications of warranty expiries, next-visit due dates and setting up calendar tasks to conduct regular status-checks are all part of the package. Add the conveneience of QR Codes and the mobile application and you can see how powerful this suite of capability can become. It can even track items that you hire out or loan to your employees.
Asset Management Highlights

Power features to make your teams shine

Quick Response Code Enabled

Use QR codes to tag and correctly identify your assets easily
Each Asset has its own auto-generated QR Code which remains permanenently associated with all records held about it. Print and keep on the asset for super efficient record keeping across the business.

Live Check Lists

Easily record checks and update status
Each asset has its own 'relationship' to other assets (Parent or Sub-Items). Add as many documents and images or photos as the business needs. Record details of owner, user and current location, values (on purchase or net present) and a live registry of all checks made of the asset. This can even trigger authorisations for intervention through line management and a helpdesk ticket to be created to initiate a field repair callout and more

Power Reports

Let our solution do the asset reporting for you
A mix of real-time and historic reporting is available in the application so you can see the mix of assets you hold, their values and their types. Real-Time views are enabled too showing asset pool value and other statuses too.
Power Features

Trivaeo Asset Management at a glance

Quick Navigation

Get to what you need, fast
The quick nav allows you to quickly navigate through all applications and sub-applications easily and quickly but all the while the users remain in the team room. They hit Leave on this menu to return to the main business applications dashboard

Assets Application

Access and Administer existing Assets from here
Access all assets from here or create new ones as desired. Once you have created a new asset the application expands to show the Asset Info, Master and Sub Item relationships, Documents, Used by Information, Images, History of Checks and Visits and its full audited history

Assets Application Reporting

Access existing reports here
Access reports that show Total Numbers of Assets by Category, Assets by Manufacturer, Asset Current Status listings and a library of asset QR Code Tags

Dashboard and Widgets

Real-Time Dashboard
This main widget area highlights current asset management entries, workflows and tasks that relate to the currently logged in user with a selection of real-time reports and summaries
  • Quick Navigation

    Get to what you need, fast
    The quick nav allows you to quickly navigate through all applications and sub-applications easily and quickly but all the while the users remain in the team room. They hit Leave on this menu to return to the main business applications dashboard
  • Assets Application

    Access and Administer existing Assets from here
    Access all assets from here or create new ones as desired. Once you have created a new asset the application expands to show the Asset Info, Master and Sub Item relationships, Documents, Used by Information, Images, History of Checks and Visits and its full audited history
  • Assets Application Reporting

    Access existing reports here
    Access reports that show Total Numbers of Assets by Category, Assets by Manufacturer, Asset Current Status listings and a library of asset QR Code Tags
  • Dashboard and Widgets

    Real-Time Dashboard
    This main widget area highlights current asset management entries, workflows and tasks that relate to the currently logged in user with a selection of real-time reports and summaries

Hints and Tips

 

Hover your mouse over the black dots for access to a quick description or video about each application element.


Asset Management can be an extremely complex field in any enteprise. Trivaeo has tried to find a balance between relevant usability and depth of structure in how our application helps a business to manage and track their assets. It contains rich information that is both static and dynamic in nature and ships with a free mobile application for your business to use to easily scan and check any assets you may have spread around your buildings or your installed base of facilities or properties. It's intelligent linking to CRM, Documents, Task Manager, Calendar, Workflows for Approvals and Helpdesk workflows and automation make it extremely easy for any company to realise partial automation of relatively complex or challenging pools of assets to be managed. This becomes especially relevant if your business is 'regulated' or has other legal or contractual obligations to continually certify or health-check assets spread around the business. The application does not go into the deep throws of Configuration Items (CI Numbers) but does let you store each assets CI Number. From this perspective it can form a powerful enterprise wide basic asset management platform that can work alongside existing Configuration Item tracking you may use.
Dave Tidwell, Chief Operating Officer
Trivaeo Asset Management Main Window
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